Duties and Responsibilities

·         Covering the reception area at all times, welcoming visitors, processing deliveries and dealing with queries.

·         Attending to all emails, posts and telephone messages in a timely manner, and directing correspondence to the relevant departments.

·         Ensuring the visitor book is completed and signed.

·         Setting up meeting rooms and keeping them looking presentable throughout the day.

·         Attending meetings and taking minutes for updates and future reference.

·         Maintaining an accurate and organized documentation filing and archiving system.

·         Supporting team members with typing of documents and letters and general administrative tasks as needed.

·         Attend to walk in customers and visitors, directing them accordingly as per their request.

·         Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.

·         Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

·         Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

·         Coordinate office deliveries and receive invoices for payment processing;

·         Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;

·         Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;

·         Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;

·         Reconcile monthly petty cash in liaison with the Senior Finance Officer;

·         Coordinate all the travel logistics with the driver within the organization;

·         Develop a tracker system for motor vehicle fueling service and maintenance;

·         Coordinate planning for meetings, preparation of meeting venue, and support organization of events;

·         Manage office access for all the staff members and clients;

·         Develop and maintain the office electronic and hard copy filing system.

·         Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Key Requirements Skills, experience and qualification

·         Diploma in Front Office Administration/Business Administration or an equivalent qualification

·         At least two (2) years working in a service-oriented industry

·         Basic accounting skills

·         Computer proficient

·         Customer service oriented

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV urgently to This email address is being protected from spambots. You need JavaScript enabled to view it. quoting the job title as the subject line on your email
• Interviews will be conducted on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.