Duties and Responsibilities

·         Provide support on annual program budget development and create cost libraries to advise program budgets

·         Sound understanding and monitoring of annual and monthly budget

·         Monitor monthly expenditure against overall budget, ensure expenses to be incurred are allowable, allocable and reasonable and advise accordingly

·         Prepare monthly, quarterly, bi-annual and annual program finance reports as per donor requirements (by 5th of the following month) and review any such reports prepared by the Finance Assistant

·         Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter

·         Maintain monthly follow up register and flag outstanding actions

·         Monthly Accounting Activity

·         Maintain updated and accurate books in the organization’s ERP system (Microsoft Dynamics 365)

·         Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program and GAAP

·         Prepare accurate bank reconciliations for project bank accounts and deal with reconciling items conclusively

·         Prepare accurate cash reconciliations for project account

·         Ensure complete copies of original documents sent to donor are properly file / maintained

·         Undertake periodic visits to project sites for compliance and supportive supervision

·         Undertake monthly reconciliation of all payroll liabilities, payables and receivables

·         Ensure Fixed Assets register is accurately maintained and updated monthly

·         Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket

·         Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status

·         Attend relevant workshops and present on financial issues where required

·         Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket

·         Take a leading role in coordination of financial aspects to support smooth program close - out

·         including timely communication to stakeholders and close adherence to internal timelines

·         Authorize internal purchase requisitions to indicate that sufficient funds are available and relevantly allocated in the budget

·         Authorize cheque, online and cash payments by approving the payment voucher after verifying that the payment is adequately supported

·         Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change

·         Timely communication with stakeholders (including management) on pertinent financial matters as they arise for programs in your docket

·         Keep track of grant management actions such as renewal of Agreements/ Modifications and keep senior management and staff updated of the status

·         Attend relevant workshops and present on financial issues where required

·         Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket

·         Take a leading role in coordination of financial aspects to support smooth program close - out

·         including timely communication to stakeholders and close adherence to internal timelines

·         Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change

Key Requirements Skills, experience and qualification

·         Bachelor’s degree in accounting or related field

·         Specialized Training/Professional Qualifications

·         CPA Part II (Intermediate Level II) or equivalent successfully completed

·         Competencies/Abilities/Skills Required

·         Excellent computer skills, including proficiency in MS- Office, particularly Excel

·         Proficient knowledge of one or more accounting packages

·         Knowledge of ERP systems is an added advantage

·         Good communication and presentation skills

·         Good analytical skills – strong attention to detail and investigative nature.

·         Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training

·         Strong work ethic and ability and willingness to work a flexible schedule

·         Stable to work in team settings and willingness to learn

·         Ability to multitask and work under minimal supervision, while meeting strict deadlines

·         Good planning and coordination skills

·         Strong auditing skills

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV urgently to This email address is being protected from spambots. You need JavaScript enabled to view it. quoting the job title as the subject line on your email
• Interviews will be conducted on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.