Duties and Responsibilities

·         Covering the reception area at all times, welcoming visitors, processing deliveries and dealing with queries.

·         Attending to all emails, posts and telephone messages in a timely manner, and directing correspondence to the relevant departments.

·         Ensuring the visitor book is completed and signed.

·         Setting up meeting rooms and keeping them looking presentable throughout the day.

·         Attending meetings and taking minutes for updates and future reference.

·         Maintaining an accurate and organized documentation filing and archiving system.

·         Supporting team members with typing of documents and letters and general administrative tasks as needed.

·         Upsell additional facilities and services, when appropriate.

·         Maintain updated records of bookings and payments.

·         Operate the switchboard.

Key Requirements Skills, experience and qualification

·         A diploma in secretarial studies and three to five years of work experience in a similar role

·         Proven success in office administration

·         Proficiency with office applications, and aptitude for learning new software and systems

·         Outspoken with the ability to maintain a positive attitude

·         Ability to maintain the confidentiality of company information

·         Proven organizational, time management and multitasking abilities

·         Excellent written and verbal communication skills

·         Well-kempt and presentable.

·         Over 3 years relevant experience in serviced apartments

·         Must have experience using Fidelio Systems

·         Men are encouraged to apply

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV urgently to This email address is being protected from spambots. You need JavaScript enabled to view it. quoting the job title as the subject line on your email
• Interviews will be conducted on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.