ADMINISTRATIVE ASSISTANT/PA

DUTIES AND RESPONSIBILITIES

• Front desk management: handling calls, guests, and general reception duties
• Office administration: calendar coordination, meeting arrangements, record-keeping, office supplies
• Office maintenance: ensure cleanliness, manage vendors, supplies, equipment upkeep
• Transportation and logistics coordination: manage office vehicle use, courier, and delivery follow-ups
• Executive & personal assistance: manage director’s calendar, meetings, travel, and confidential tasks
• HR & legal support: assist in onboarding, employee documentation, HRMS updates, and maintain basic legal files
• Inter-departmental coordination: support Sales, Marketing, Tech, and Operations teams
• Customer payment coordination: support in follow-ups and tracking payments
• Internal communications & employee engagement activities
• Assist with internal project coordination and resource planning
• Provide basic assistance for quotations, follow-ups, and reporting tasks
• Support team with event planning and team-building activities when required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree/Diploma in any relevant course
• Over 3 years similar experience in a busy organisation
• Excellent verbal and written communication
• Positive attitude with the ability to motivate and energize the team
• Good documentation and basic legal understanding
• Tech-savvy with proficiency in MS Office and digital tools
• Strong organizational and time management skills
• High discretion and confidentiality
• Multitasking and proactive problem-solving

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.