RECEPTIONIST

DUTIES AND RESPONSIBILITIES

Front Desk & Client Interaction:

• Welcome and greet clients, visitors, and staff with professionalism and courtesy.
• Respond promptly to phone calls, emails, and online inquiries, directing them to the appropriate department or personnel.
• Provide general information about the company, services, and procedures.
• Ensure all visitors sign in/out and adhere to security protocols.

Administrative Support:

• Schedule appointments, meetings, and conference room bookings for staff and management.
• Maintain organized records of correspondence, files, and office supplies.
• Draft and prepare basic office communications, memos, or notices.
• Assist in compiling reports, presentations, or other administrative documents as needed.

Office Management & Coordination:

• Ensure the reception area, waiting rooms, and office spaces are clean, organized, and presentable at all times.
• Monitor and manage office supplies, reordering when necessary.
• Coordinate with vendors, couriers, and service providers for deliveries and maintenance.
• Support staff with logistical arrangements for events, meetings, or training sessions.

Technology & Systems:

• Operate standard office equipment such as phones, printers, scanners, and fax machines.
• Maintain basic digital records and databases using MS Office (Word, Excel, Outlook).
• Troubleshoot minor IT issues and escalate when necessary.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Minimum of 2 years’ experience in a similar role.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Basic computer skills (MS Office, email, internet usage).
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.
• Friendly and approachable personality.
• Detail-oriented and proactive.
• Reliable, punctual, and adaptable.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.