FINANCE OFFICER/FRONT OFFICE

DUTIES AND RESPONSIBILITIES

Accounts Receivable Management

• Prepare and send invoices to clients and follow up on outstanding payments.
• Reconcile accounts to ensure that all payments are recorded accurately and promptly.
• Maintain a detailed log of all receivables and monitor overdue accounts.

Cash Handling and Banking

• Receive, record, and safely manage cash, cheques, and electronic payments.
• Make regular bank deposits and reconcile bank statements with internal records.
• Ensure petty cash is properly maintained and replenished when necessary.

Financial Reporting and Documentation

• Prepare periodic financial reports, including summaries of income, expenses, and cash flow.
• Maintain accurate financial records, supporting documents, and accounting files for auditing purposes.
• Assist in preparation of budgets and forecasts by providing relevant financial data.

Compliance and Internal Controls

• Ensure all financial transactions adhere to company policies and statutory regulations.
• Identify discrepancies or anomalies in financial records and escalate them promptly.
• Assist in internal audits and support implementation of financial controls.

Reception and Client Services

• Greet visitors, clients, and suppliers warmly and professionally.
• Manage front desk operations, including answering phone calls, emails, and general inquiries.
• Schedule appointments, meetings, and maintain an organized reception area.

Administrative Support

• Maintain office supplies and coordinate with vendors for procurement.
• Prepare correspondence, memos, and internal notices as needed.
• Assist other departments with clerical tasks to ensure smooth workflow.

Customer Experience & Relations

• Respond promptly to client requests and provide solutions or guidance.
• Maintain a positive and professional demeanor at all times, reflecting the company’s values.
• Collect feedback from clients and escalate concerns to management to improve services.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Finance, Accounting, Business Administration, or related field.
• Minimum of 2 years of experience in finance, accounts, or front office roles. Hospitality experience is an added advantage.
• Basic accounting skills, including accounts receivable, cash handling, and financial reporting.
• Strong customer service and front office management skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, Outlook) and accounting software.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.