HR ASSISTANT

DUTIES AND RESPONSIBILITIES

Personnel Records Management:

• Maintain accurate and up-to-date employee records, both physical and digital.
• Track staff movements, such as promotions, transfers, leaves, and terminations.
• Ensure timely and secure filing of HR documents in compliance with data protection laws.

Payroll and Leave Administration:

• Collect and compile monthly staff attendance, leave balances, and overtime data for payroll processing.
• Track and manage all forms of employee leave (annual, sick, maternity/paternity, etc.).
• Support the HR team in resolving payroll-related queries from staff.

Policy and Compliance:

• Assist in enforcing company policies and procedures in line with Kenyan labour laws.
• Keep up-to-date with changes in employment legislation and advise management accordingly.
• Ensure HR practices remain compliant with health and safety regulations, legal standards, and industry best practices.

Performance Management Support:

• Help coordinate performance appraisal cycles, ensuring timely submission of evaluations.
• Maintain performance records and track probation reviews, promotions, and disciplinary actions.
• Assist in identifying staff training and development needs.

Employee Relations:

• Act as a first point of contact for HR-related queries from staff, providing guidance where appropriate.
• Support initiatives that enhance employee engagement and workplace culture.
• Assist in handling employee grievances and disciplinary matters as per HR policy.

HR Reporting:

• Prepare HR-related reports such as headcount statistics, turnover rates, and leave balances.
• Provide timely updates and data insights to assist management decision-making.
• Participate in HR audits and help implement recommended improvements.

Administrative Support:

• Provide general clerical support including scanning, photocopying, and filing.
• Organize and maintain the HR office environment to ensure smooth operations.
• Assist with organizing company events, staff meetings, and team-building activities.
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KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Human Resource Management or a related field
• 2–3 years of relevant experience in an HR role
• Solid understanding of Kenyan labour laws and HR best practices
• Strong organizational skills with the ability to multi-task and prioritize workload
• Excellent communication and interpersonal skills
• High level of confidentiality and integrity

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.