OFFICE ADMIN

DUTIES AND RESPONSIBILITIES

Administrative Support

• Maintain and update physical and digital filing systems to ensure all documents are properly stored and accessible.
• Prepare correspondence, reports, and documentation as requested by management.
• Organize and manage office documentation including contracts, delivery notes, invoices, and receipts.
• Assist with compiling operational data and generating simple weekly or monthly reports for review.

Front Office & Communication Management

• Serve as the first point of contact for clients, suppliers, and visitors at the front desk.
• Manage and route incoming phone calls, emails, and physical mail efficiently.
• Maintain a professional and courteous demeanor when dealing with internal and external stakeholders.

Office & Facilities Coordination

• Ensure the office environment is clean, well-stocked, and fully functional.
• Monitor and request replenishments of office supplies and stationery.
• Liaise with maintenance service providers for minor repairs, cleaning services, and utilities management.

Support to Logistics & Tracking Department

• Assist in recording vehicle movements, delivery schedules, and dispatch documentation.
• Help monitor fleet availability, driver schedules, and fuel usage logs.
• Follow up with drivers and dispatch staff on delivery statuses and daily reports.
• Coordinate timely dispatching of parcels and goods and ensure proper record-keeping.

Staff & Records Management

• Maintain basic HR records including staff attendance, leave forms, and timesheets.
• Support onboarding of new employees with preparation of office equipment and documentation.
• Assist in coordinating meetings, office events, and internal training sessions.

Data Entry & System Updates

• Input relevant data into office systems or spreadsheets, ensuring accuracy and completeness.
• Assist with managing internal tracking systems or tools used for logistics and operations.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Business Administration or a related field
• Minimum of 1–2 years working in an administrative capacity, preferably in a logistics or tracking company
• Basic computer literacy is essential. Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry systems
• Reliable, well-organized, detail-oriented, and able to work under minimal supervision

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.