JOB TITLE

 

OFFICE ADMIN

NATURE OF JOB

FULL TIME

INDUSTRY

 

SALARY

KSHS. 30,000

JOB LOCATION

LAVINGTON

 

DUTIES AND RESPONSIBILITIES

General Office Administration

  • Coordinate and oversee the general administrative functions of the office.
  • Maintain the cleanliness, orderliness, and professional appearance of the office environment.
  • Monitor and replenish office supplies; liaise with suppliers for procurement as needed.
  • Ensure office equipment (e.g., printers, copiers, phones) are functional and well-maintained; report malfunctions promptly.

Records Management & Filing

  • Maintain accurate and up-to-date filing systems (physical and digital).
  • Archive documents in an organized and secure manner for easy retrieval.
  • Ensure compliance with company data protection and confidentiality policies.

Reception Duties & Communication

  • Greet and direct visitors in a professional and courteous manner.
  • Answer, screen, and redirect incoming phone calls; take messages where appropriate.
  • Manage incoming and outgoing mail and deliveries.
  • Handle general correspondence including emails, memos, letters, and reports.

Clerical & Typing Support

  • Provide typing and formatting support for letters, reports, meeting minutes, and other documents as required.
  • Assist with document printing, photocopying, scanning, and binding.
  • Support other departments with administrative and clerical tasks as needed.

Office Coordination & Logistics

  • Schedule appointments, meetings, and manage calendars as required.
  • Assist with preparation and coordination of meetings, including venue booking and refreshments.
  • Coordinate maintenance and service providers for utilities, security, and sanitation.

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Degree or Diploma in Business Administration, Office Management, or any related field
  • Minimum of 2–4 years of proven experience in office administration or a similar role
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Knowledge of office procedures and administrative systems
  • Excellent verbal and written communication skills
  • Strong organizational and time management abilities
  • High level of attention to detail and accuracy
  • Professional demeanor and interpersonal skills

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.