JOB TITLE

 

OFFICE ADMIN/RECEPTIONIST

NATURE OF JOB

FULL TIME

INDUSTRY

FINANCIAL SERVICES/ MFI

SALARY

KSHS.15,000-30,000

JOB LOCATION

UPPER HILL

 

DUTIES AND RESPONSIBILITIES

  • Professionally answer main telephone line, screen and direct calls and monitor main

line voice messages.

  • Meet and greet visitors as they arrive; advise as appropriate and/or liaise with the

appropriate staff member to address the visitors needs.

  • Set up catering (tea/coffee/food) for special meetings as required.
  • Maintain a pleasant and friendly manner while communicating with visitors, clients and staff members.
  • Maintain office cleanliness and overseeing an effective housekeeping process for safety and health.
  • Open and close the office as per the official working hours.
  • Receive and distribute deliveries, incoming mail, posting and delivery of outgoing mail daily and assist with courier requests and correspondence.
  • Maintain inventory of office and kitchen supplies by checking stock to determine

inventory levels, anticipating needed supplies, placing and expediting orders for

supplies, and verifying receipt of supplies.

  • Monitor and maintain office equipment, e.g., copier, scanner and kitchen appliances.
  • Issue official receipts for all payments received.
  • Maintain Office Petty Cash Float
  • Develop and maintain a proper filing and records management system
  • Act as an initiator of client instructions.
  • Receive client instructions with respect to account opening, funds transfer, change of

details or any other query raised by clients.

  • Initiate registration of new client account and/or amendments of client information in

the system.

  • Receive Bank cash and fund transfer receipts from the clients and initiate the receipting process into the respective client accounts.
  • Scan and file documents for the Finance department, including delivery notes, invoices and statements.
  • Assist the operations team in the end of day process involving net asset values, rates

and sending out of client notification alerts and statements.

  • Update the contact details of clients, including telephone numbers and bank account

details.

  • Respond to general emails and inquiries on behalf of the company in a timely and

professional manner.

  • Monitor the social media accounts of the Company.
  • Liaise with internal and external stakeholders as needed.
  • Undertake any other duties as may be assigned by the Managing Director or

immediate supervisor.

 

KEY REQUIREMENT SKILLS AND QUALIFICATION

  • Diploma in Business Administration, Office Management, Finance, or a related field
  • Proficiency in Microsoft Office Suite (Word, Excel, Email)
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • High level of integrity and confidentiality
  • Ability to work independently and proactively

 

HOW TO APPLY

  • If you meet the above qualifications, skills and experience share CV on This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Interviews will be carried out on a rolling basis until the position is filled.
  • Only the shortlisted candidates will be contacted.