OFFICE ADMINISTRATOR

DUTIES AND RESPONSIBILITIES

Office Administration

• Coordinate the day-to-day administrative operations of the office.
• Maintain organized and up-to-date office records, files, documents, and databases.
• Manage office supplies, stationery, equipment, and general office requirements.
• Monitor administrative expenses and maintain accurate records.
• Coordinate meetings, appointments, schedules, and office activities.
• Ensure the office environment remains professional, organized, and well maintained.
• Liaise with service providers, suppliers, and other external stakeholders as required.
• Support management and staff with general administrative duties.

Customer & Front Office Management

• Receive and professionally handle clients, visitors, and incoming enquiries.
• Respond to telephone calls, emails, and other client communications promptly.
• Direct client enquiries to the relevant departments or personnel.
• Maintain a high standard of customer service and professionalism.
• Follow up on client requests and ensure issues are escalated or resolved appropriately.

Coordination & Record Management

• Coordinate communication between departments to facilitate smooth workflow.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Maintain confidential and sensitive information appropriately.
• Ensure proper filing and retrieval of documents.
• Assist with tracking deadlines, follow-ups, and outstanding administrative tasks.

General Support

• Support onboarding and administrative arrangements for new employees.
• Assist in organizing company events, meetings, and staff activities.
• Perform other administrative duties assigned by management.
• Identify opportunities to improve office processes and administrative efficiency.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Business Administration, Office Administration, Management, or a related field.
• Minimum 2 years of relevant experience in office administration or a similar administrative role.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook/email.
• Strong written and verbal communication skills.
• Experience in customer service or front-office operations will be an added advantage.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.