PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer will be responsible for coordinating the day-to-day procurement process, ensuring the timely sourcing and availability of materials, products, and operational supplies at competitive prices and in line with approved quality standards.

DUTIES AND RESPONSIBILITIES

Procurement & Sourcing

• Identify and source reliable suppliers for products, materials, and operational requirements.
• Request and evaluate supplier quotations based on price, quality, availability, and delivery timelines.
• Negotiate pricing, payment terms, and delivery schedules within approved company guidelines.
• Prepare and process purchase orders and procurement documentation.
• Ensure purchases are made in accordance with approved procurement procedures and budgets.

Supplier & Order Management

• Develop and maintain good working relationships with suppliers and service providers.
• Follow up on outstanding purchase orders and ensure timely delivery of goods.
• Coordinate with suppliers on order confirmations, pricing, stock availability, and delivery schedules.
• Resolve procurement-related issues including shortages, delays, incorrect deliveries, and damaged goods.
• Maintain an updated supplier database and records of supplier performance.

 Inventory & Internal Coordination

• Work closely with stores, sales, logistics, and accounts teams to understand procurement requirements.
• Monitor stock levels and support timely replenishment of fast-moving and essential items.
• Ensure procurement activities align with operational and customer requirements.
• Verify delivered goods against purchase orders, delivery notes, quantities, and specifications.
• Escalate stock shortages, procurement delays, and other supply-related issues promptly.

ERP, Records & Reporting

• Process and maintain procurement transactions accurately in the ERP/ODOO system.
• Maintain accurate records of purchase orders, supplier quotations, invoices, deliveries, and procurement documentation.
• Track procurement expenditure and provide relevant information for budgeting and cost control.
• Prepare regular procurement reports covering orders, pending deliveries, supplier performance, and expenditure.
• Ensure procurement records are properly organized and readily available for reference and audit purposes.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Procurement, Supply Chain Management, Purchasing, Logistics, or a related field.
• At least 3 years of relevant procurement experience, preferably within logistics, distribution, construction, building materials, or a similar operational environment.
• Proven experience in supplier sourcing, quotation analysis, purchase orders, and supplier follow-up.
• Proficiency in ERP systems, particularly ODOO, is required.
• Good understanding of procurement processes and inventory coordination.
• Strong negotiation and supplier-management skills.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.