INVENTORY OFFICER

DUTIES AND RESPONSIBILITIES

 Inventory Management and Stock Control

• Monitor and maintain accurate inventory records for all products and stock items.
• Ensure proper recording of all stock received, issued, transferred and dispatched.
• Monitor stock levels and ensure adequate inventory availability to meet operational and sales requirements.
• Conduct regular stock counts, reconciliations and inventory audits.
• Identify stock discrepancies, shortages, damages and variances, and investigate their causes.
• Monitor fast-moving, slow-moving and non-moving stock and recommend appropriate action.
• Maintain minimum and maximum stock levels and provide timely replenishment recommendations.
• Ensure proper implementation of inventory control procedures to minimize stock losses and wastage.

Receiving, Storage and Dispatch Operations

• Receive incoming stock and verify quantities, specifications and product conditions against delivery notes and purchase orders.
• Ensure all received items are properly documented and entered into the inventory management system.
• Organize and maintain proper storage of products to ensure easy identification and accessibility.
• Coordinate stock picking, packing and dispatch to customers, branches or other departments.
• Ensure products are stored according to manufacturer recommendations and applicable handling requirements.
• Monitor product expiry dates and implement First Expiry, First Out (FEFO) and First In, First Out (FIFO) stock rotation procedures, as applicable.
• Ensure damaged, expired or returned products are identified, documented and appropriately segregated.
• Maintain a clean, organized and secure store environment.

 Inventory Systems, Documentation and Reporting

• Maintain accurate and up-to-date inventory records using inventory management systems and stock registers.
• Process stock transactions and ensure all movements are recorded promptly and accurately.
• Prepare regular stock reports, inventory summaries and reconciliation statements.
• Generate reports on stock availability, expiry dates, reorder levels and inventory movements.
• Maintain proper documentation, including goods received notes, delivery notes, stock requisitions and transfer records.
• Monitor inventory trends and identify discrepancies requiring management attention.
• Support periodic internal and external stock audits.
• Recommend improvements to inventory processes and stock management systems.

Compliance, Quality Assurance and Loss Prevention

• Ensure compliance with established inventory management policies and operational procedures.
• Maintain appropriate storage conditions for pharmaceutical, skincare, cosmetic and dermatological products.
• Monitor expiry dates, batch numbers and product identification details where applicable.
• Ensure temperature-sensitive products are stored and monitored according to manufacturer requirements.
• Implement measures to prevent stock theft, damage, contamination and unnecessary wastage.
• Investigate inventory discrepancies and report suspected losses or irregularities.
• Ensure adherence to workplace health, safety and housekeeping standards.
• Work closely with procurement, sales, finance and warehouse teams to support efficient inventory operations.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Certificate in Supply Chain Management, Procurement, Stores Management, Inventory Management or a related field.
• Minimum of three (3) years’ proven experience in inventory management, stock control or storekeeping.
• Experience handling pharmaceutical, skincare, cosmetics or dermatological products will be highly preferred.
• Good knowledge of inventory management systems, stock reconciliation and warehouse procedures.
• Proficiency in Microsoft Excel and other relevant inventory management software.
• Knowledge of stock rotation methods, including FIFO and FEFO.
• Additional training in warehouse operations, inventory management or supply chain management will be an added advantage.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted