OFFICE ADMIN

DUTIES AND RESPONSIBILITIES

Office Administration & Coordination

• Manage day-to-day office operations to ensure efficiency and productivity.
• Maintain organized filing systems (physical and digital).
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and site visits.
• Prepare meeting agendas, take minutes, and follow up on action items.

 Documentation & Compliance

• Prepare, format, and manage contracts, reports, quotations, and invoices.
• Maintain proper records of project documentation and site reports.
• Ensure company documents comply with construction and regulatory requirements.
• Track and manage licenses, permits, and statutory documents.

Procurement & Supplier Coordination

• Assist in sourcing and ordering office and site supplies.
• Liaise with suppliers and contractors to ensure timely deliveries.
• Track purchase orders and maintain procurement records.
• Support inventory monitoring for site materials and office supplies.

 Financial & Administrative Support

• Assist in preparing expense reports and petty cash reconciliations.
• Support invoice processing and follow up on payments.
• Coordinate payroll documentation in liaison with HR or accounts.

 Client & Stakeholder Support

• Serve as the first point of contact for clients and visitors.
• Maintain professional communication with clients, contractors, and site managers.
• Support project managers with administrative tasks and reporting.

General Support

• Ensure office cleanliness and functionality.
• Coordinate travel arrangements and logistics for management.
• Provide support to other departments as needed.
• Perform any other administrative duties assigned by management.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Business Administration or a related field.
• Minimum of 2 years’ experience as an Office Administrator in the Construction industry.
• Strong knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent oral and written English communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with integrity.
• Strong personality, assertive, and confident communicator.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on jobs@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.