|
JOB TITLE |
ADMINISTRATION ASSISTANT |
| NATURE OF JOB | FULL TIME |
| INDUSTRY | |
| SALARY | KSHS.45,000 |
| JOB LOCATION | KILIMANI |
DUTIES AND RESPONSIBILITIES
Office Management & Coordination
- Oversee daily office operations to ensure a clean, organized, secure, and fully functional working environment.
- Manage office inventory, including ordering, tracking, and distributing office supplies, stationery, and equipment to prevent shortages.
- Coordinate facilities maintenance by serving as the primary point of contact for service providers, technicians, and landlords.
Administrative & Clerical Support
- Maintain efficient filing systems, ensuring both physical and digital company records, contracts, and documents are securely stored and easily retrievable.
- Manage calendars and schedules for senior management, including scheduling appointments, organizing meetings, and booking meeting rooms.
- Handle incoming and outgoing communications, including screening phone calls, managing the general office email, and sorting mail/deliveries.
Workflow & Systems Optimization
- Utilize and maintain administrative systems to track expenses, generate basic reports, and monitor office utility bills for timely payment.
- Draft, format, and distribute internal memos, official letters, meeting minutes, and weekly/monthly administrative updates.
- Assist in onboarding new staff by setting up workstations, assigning office assets, and briefing them on workplace policies.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Degree in Business Administration, Management, or a closely related field.
- Over 5 years of solid experience in an office administration or similar administrative support role.
- Highly proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern administrative software/systems.
- Exceptional organizational, coordination, and multitasking skills with strong attention to detail.
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
