COMPANY SECRETARY

DUTIES AND RESPONSIBILITIES

Company Secretarial Services

• Maintain statutory registers, company records, and corporate documentation.
• Prepare minutes, resolutions, notices, and other company secretarial documents.
• Coordinate and support board, shareholder, and Annual General Meetings (AGMs).

Business Registration Services (BRS)

• Process company registrations, amendments, changes of particulars, and other filings through the BRS portal.
• Conduct company searches and obtain official company documents as required.
• Monitor and follow up on BRS applications to ensure timely completion.

Corporate Compliance

• Ensure timely preparation and submission of statutory returns and regulatory filings.
• Monitor statutory compliance deadlines and maintain an effective compliance calendar.
• Identify compliance gaps and recommend appropriate corrective action.

Corporate Governance

• Advise management and directors on company law and corporate governance requirements.
• Ensure proper procedures are followed when implementing board and shareholder decisions.
• Assist in maintaining effective governance policies, records, and procedures.

Client & Stakeholder Management

• Respond to client and stakeholder queries relating to company secretarial and compliance matters.
• Liaise professionally with government agencies, directors, shareholders, and other stakeholders.
• Provide regular updates on the progress of registrations, filings, and compliance matters.

Records & Documentation

• Maintain accurate and up-to-date physical and electronic corporate records.
• Ensure proper filing and secure storage of confidential company documents.
• Retrieve and provide corporate documents and information when required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Qualified Company Secretary with relevant professional training and certification
• Must be a current and active member of the relevant professional body
• Minimum 3 years of relevant work experience in company secretarial services, corporate compliance, or Business Registration Services (BRS)
• Practical hands-on experience using the BRS/eCitizen portal
• Good understanding of Kenyan company law, corporate governance, and statutory compliance requirements
• Experience in preparing statutory filings, resolutions, minutes, and other corporate documents
• Strong attention to detail and excellent record-keeping skills
• Good written and verbal communication skills

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.