HR OFFICER

DUTIES AND RESPONSIBILITIES

 General HR Management & Administration

• Manage the day-to-day HR function, including employee records, contracts, onboarding, leave, attendance, staff welfare and general HR administration.
• Implement and maintain HR policies and procedures while ensuring employees and management adhere to established company practices.
• Provide professional HR support to management and employees, addressing workplace concerns, grievances and other employee-related matters.

Payroll & Statutory Compliance

• Manage the monthly payroll process accurately and on time, including salaries, allowances, overtime, deductions, loans, advances and other payroll adjustments.
• Ensure accurate and timely processing of statutory obligations, including PAYE, NSSF, SHIF and other applicable statutory requirements.
• Reconcile payroll records, investigate discrepancies and maintain accurate and confidential payroll documentation.

Recruitment, Onboarding & Workforce Planning

• Coordinate recruitment from job description development and candidate sourcing through screening, interviews, selection and reference checks.
• Prepare employment documentation and ensure all new employees receive proper induction and onboarding.
• Work with departmental heads to identify staffing requirements and ensure the organization maintains adequate and appropriately skilled personnel.

Employee Relations & Performance Management

• Handle employee relations matters including grievances, disciplinary cases, absenteeism, workplace conflicts and other employee concerns in line with company policies and employment law.
• Coordinate performance management processes, including probation reviews, appraisals, performance improvement plans and employee feedback.
• Promote a positive and productive work environment through effective communication, employee engagement and staff welfare initiatives.

Attendance, Leave, Records & Reporting

• Monitor employee attendance, punctuality, overtime and absenteeism, particularly within the company’s operational and shift-based workforce.
• Maintain accurate and confidential personnel files, leave records, attendance records, disciplinary documentation and other HR information.
• Prepare regular HR reports covering headcount, payroll, turnover, absenteeism, leave, recruitment and other workforce metrics for management decision-making.

HR Compliance, Training & Employee Development

• Ensure HR practices comply with applicable Kenyan employment laws, statutory requirements and internal company policies.
• Identify training and development needs and coordinate staff induction, training and other initiatives aimed at improving employee performance and productivity.
• Keep management updated on relevant HR issues, legislative changes and potential employee-related risks while recommending appropriate corrective actions.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Human Resource Managementor a related field.
• Membership of IHRMor relevant professional HR certification will be an added advantage.
• Knowledge of Kenyan employment legislation and statutory HR requirements.
• Strong computer skills, particularly Microsoft Excel and HR/payroll systems.
• Minimum 3 years’ relevant HR experiencein a busy organization.
• Experience in manufacturing, retail distribution, logistics or another operationally intensive environmentwill be highly preferred.
• Proven experience managing payroll and handling the day-to-day operations of an HR function.
• Experience dealing with a diverse workforce, employee relations and HR administration.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.