HR OFFICER

JOB SUMMARY

The HR Officer will be responsible for managing the day-to-day human resource function and ensuring effective implementation of HR policies, procedures, and employee-related processes.

DUTIES AND RESPONSIBILITIES

General HR Management & Administration

• Manage the day-to-day HR operations and ensure smooth running of the HR function.
• Develop, implement, and maintain HR policies, procedures, and employee guidelines.
• Maintain accurate and up-to-date employee records, personnel files, contracts, leave records, and other HR documentation.
• Manage employee onboarding, confirmation, transfers, promotions, disciplinary processes, and exits.
• Prepare regular HR reports and provide management with relevant workforce information.
• Ensure HR processes are handled professionally, confidentially, and in accordance with company policies.

Payroll & Statutory Compliance

• Prepare and manage the monthly payroll accurately and within agreed timelines.
• Verify attendance, overtime, leave, allowances, deductions, commissions, and other payroll inputs.
• Ensure accurate and timely processing of statutory deductions and payroll-related requirements.
• Reconcile payroll information and promptly resolve discrepancies.
• Maintain confidential and accurate payroll records.
• Liaise with relevant departments and service providers on payroll-related matters where necessary.

 Recruitment & Employee Relations

• Coordinate recruitment activities, including job descriptions, sourcing, screening, interviews, and onboarding.
• Work with departmental managers to identify staffing needs and ensure timely recruitment.
• Handle employee queries and provide guidance on HR policies and procedures.
• Support management in handling disciplinary, grievance, absenteeism, and performance-related matters.
• Promote positive employee relations and a professional workplace environment.
• Monitor employee attendance, punctuality, leave, and general compliance with workplace policies.

Performance, Training & HR Development

• Coordinate employee performance management and appraisal processes.
• Identify training and development needs in consultation with department heads.
• Maintain training records and support implementation of employee development initiatives.
• Assist managers in setting performance expectations and addressing performance gaps.
• Support employee engagement and initiatives aimed at improving productivity and retention.
• Provide management with HR insights and recommendations on workforce-related matters.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Human Resource Management, Human Resources, Business Administration, or a related field.
• At least 5 years of progressive HR experience, preferably in a busy organization.
• Experience in manufacturing, retail distribution, logistics, building materials, or a similar operational environment is highly desirable.
• Proven ability to independently manage and run an HR department.
• Strong practical experience in payroll preparation and management.
• Good knowledge of Kenyan employment practices and statutory HR requirements.
• Experience handling employee relations, disciplinary processes, recruitment, and performance management.
• Professional HR qualification or relevant professional membership will be an added advantage.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.