LEGAL & LEASES OFFICER

DUTIES AND RESPONSIBILITIES

Lease & Tenancy Administration

• Prepare, review and administer tenancy, lease and property management agreements, ensuring documentation is complete, accurate and properly executed.
• Maintain an up-to-date lease and tenancy register, tracking execution status, expiry dates, renewals, rent reviews and other key contractual dates.
• Follow up on unsigned, incomplete or expired agreements and ensure all lease documentation is properly filed and easily accessible.

 Legal Matter Administration

• Maintain an accurate register of ongoing legal matters, including court and Tribunal cases, key dates, deadlines, actions and status updates.
• Assist with the preparation, compilation and organisation of documents required for court, Tribunal and other legal proceedings.
• Coordinate with and follow up with external advocates on ongoing matters, ensuring timely updates, documentation and escalation of critical issues.

Rent Recovery & Tenant Disputes

• Support the administration and documentation of rent recovery matters, including preparation and follow-up of relevant notices and correspondence.
• Maintain accurate records of tenant disputes, recovery actions and agreed follow-up actions.
• Coordinate with internal teams and external advocates on recovery and landlord-tenant matters and monitor progress to resolution.

Lease Compliance & Documentation

• Monitor lease and tenancy documentation to ensure agreements, supporting documents and required records are complete and properly maintained.
• Track key contractual obligations, renewal dates, expiry dates and other deadlines, and proactively alert relevant teams to required action.
• Support the Operations Team with lease compliance and documentation requirements within the scope of the role, escalating issues where necessary.

Records Management & Reporting

• Maintain well-organised and confidential electronic and physical records for all lease, tenancy and legal matters.
• Prepare regular status reports on outstanding agreements, lease renewals, legal matters, court dates, rent recovery and other pending actions.
• Ensure outstanding actions are consistently followed up and provide timely updates and escalations to management.

Stakeholder Coordination

• Work closely with the Operations, Property Management, Finance and other relevant teams on lease, tenant and legal matters.
• Liaise professionally with tenants, landlords, external advocates and other stakeholders to obtain information, documentation and required actions.
• Ensure effective communication and follow-up between internal teams and external parties to ensure matters are progressed within agreed timelines.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• A Diploma in Law, Paralegal Studies, Legal Secretarial Studies, Real Estate/Property Management, or another relevant qualification.
• At least 2 years’ relevant experience, preferably within a property management company, real estate organisation, law firm or similar environment.
• Practical experience in lease, tenancy or property documentation will be highly advantageous.
• Experience maintaining registers, records and document-management systems.
• Exposure to court, Tribunal, rent recovery or landlord-tenant matters will be an added advantage.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.