OFFICE ADMIN/TENDER OFFICER (CONSTRUCTION COMPANY)

JOB SUMMARY

Our client is looking for an organized and detail-oriented Office Administrator / Tender Officer to support the day-to-day administration of a construction company while coordinating tender documentation, quotations, invoicing, and related commercial activities.

DUTIES AND RESPONSIBILITIES

Office Administration

• Coordinate daily office activities, correspondence, filing, scheduling, and general administrative tasks.
• Maintain organized and up-to-date company records, documents, and office files.
• Provide administrative and coordination support to management and other departments.

Tender Management

• Identify, prepare, compile, and submit tender documents in line with specified requirements and deadlines.
• Maintain an organized database of tender opportunities, submissions, deadlines, and outcomes.
• Coordinate with relevant departments and suppliers to obtain information and documentation required for tenders.

Quotations & Invoicing

• Prepare and issue quotations, invoices, and other commercial documents accurately.
• Maintain proper records of quotations, invoices, purchase orders, and related documentation.
• Follow up on quotations and provide management with updates on outstanding opportunities.

Finance & Records

• Support basic accounting and administrative financial activities as required.
• Use Microsoft Excel to track sales, quotations, invoices, payments, tenders, and other business information.
• Maintain accurate records and prepare basic reports for management review.

Communication & Coordination

• Communicate professionally with clients, suppliers, contractors, and other stakeholders.
• Follow up on tender requirements, quotations, documentation, and outstanding requests.
• Coordinate meetings, appointments, and other office or project-related activities when required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma in Business Administration, Office Administration, Secretarial Studies, Business Management, or a related field.
• Certificate or course in Computer Applications.
• Minimum 1–3 years’ relevant office administration experience.
• Experience in a construction, engineering, quantity surveying, property, procurement, or contracting environment.
• Previous experience with tender documentation, quotations, and invoicing.
• Basic accounting knowledge.
• Good working knowledge of Microsoft Word and Excel, including Excel-based tracking and reporting.
• Good written and spoken English.
• Strong organizational, communication, and record-keeping skills.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.