PERSONAL ASSISTANT

DUTIES AND RESPONSIBILITIES

Executive and Personal Support

• Manage the executive’s diary, appointments, meetings and daily schedules.
• Coordinate personal and official engagements, ensuring effective time allocation and prioritization.
• Screen and manage incoming calls, emails and correspondence.
• Organize local and international travel arrangements, including flights, accommodation and transport.
• Provide proactive support by anticipating the executive’s needs and following up on assigned tasks.
• Handle confidential and sensitive information with professionalism and discretion.

 Office Administration and Operations

• Coordinate day-to-day administrative activities to ensure smooth office operations.
• Prepare, edit, proofread and format reports, letters, presentations and other business documents.
• Maintain accurate physical and electronic filing systems and ensure proper documentation.
• Coordinate office supplies, procurement requests and liaison with relevant service providers.
• Organize meetings, prepare agendas, take minutes and monitor agreed action points.
• Ensure administrative tasks and documentation are completed within stipulated timelines.

Communication, Coordination and Stakeholder Management

• Serve as a key liaison between the executive, employees, clients, suppliers and external stakeholders.
• Draft professional emails, letters, memos and other official communications.
• Manage incoming and outgoing correspondence and ensure timely responses and follow-ups.
• Coordinate communication between departments to facilitate efficient information flow.
• Follow up on delegated assignments and ensure relevant parties provide timely feedback.
• Maintain professional relationships and represent management appropriately in all interactions.

Reporting, Research and Analytical Support

• Conduct research and gather relevant information to support management decision-making.
• Compile, analyze and summarize information for reports, presentations and management briefs.
• Maintain trackers for pending assignments, deadlines, projects and key priorities.
• Monitor progress on delegated tasks and provide regular updates to management.
• Identify administrative gaps and recommend practical solutions to improve efficiency.
• Support management in planning, monitoring and coordinating key assignments and initiatives.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in any discipline from a recognized institution.
• Minimum of five (5) years’ proven experience working as a Personal Assistant, Executive Assistant or Administrative Assistant.
• Demonstrated experience providing direct support to senior management or executives will be an added advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Excellent report writing, documentation and presentation skills.
• Additional training or certification in office administration, executive assistance or business management will be an added advantage.

HOW TO APPLY

• If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
• Interviews will be carried out on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.